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Open Day Expression of Interest

APCH Open Day June 30th 2024

Co-ordinator Details

wdt_ID GroupID Group Name Rep Name Co-ordinator Name Email Phone
GroupID Group Name Rep Name Co-ordinator Name Email Phone

Stall Details

wdt_ID GroupID Group Name Volunteer Names Is power required? Second table? Display board? Other requirements? Acitivites
GroupID Group Name Volunteer Names Is power required? Second table? Display board? Other requirements? Acitivites

Please note that space, tables, and display boards are limited – not all requests may be approved.

Care & Safety

Care of all people and the venue important.  Liquids can be a problem even if contained on towels to prevent someone slipping.  Heavy or awkward equipment can injure and/or damage the floor.  The hall has limited power supply so beware of overloading the system – know the power use of your equipment.

Issues to be considered:

  • Liquids
  • Power near liquids
  • Large power draw
  • Large, heavy, awkward items
  • Heat
  • Chemicals
  • Gases
  • Noise
  • Rubbish

Please add any issues and your solution on a single row each. Add as many as required.

wdt_ID GroupID Group Name Safety Issue Solution
GroupID Group Name Safety Issue Solution
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Wishlist for a Purpose Built facility

Enter as many as you wish. Editing has been disabled so that your input can not be altered or deleted by anyone else.

Simply click new entry and start typing.

Wishlist

wdt_ID Wishes
1 Wet area for felting
2 A laundry
3 Lots of overhead powerpoints for sewing machines
4 More storage
5
6 more sinks for messy things
7 WIFI for presentations which include links and youtube
8 air con of course
9 washing lines
10 on wall pull down projector screen to eliminate need for setting one up
11 gallery space
12 powerpoints in the floor with a little cover over them like in wanneroo library
13 decent blackout blinds for presentations
14 Insulation - main room is cold in winter and hot in summer.
15 more than one wet area
16 for the studio - small fridge
17 dye house with heating, fume extraction, washing machine, dye pots, microwave, storage etc
18 large space for sewing machine users with drop down or floor based power points,
19 long print table
20
21 small studio as well as large spaces
22 kitchen
23 parking
24 natural light
25 drying racks for paper
26
27 Lighting in the carpark
Fully accessible toilet/ shower
Ramps for access and egress (including fire escapes)
Wide door openings
Air conditioning/ heating
Hot water urn.
A dedicated lockable storeroom so free-standing storage cupboards belonging to craft groups can be stored in one area, out-of-sight of the work areas.
If craft can be hung/displayed, inbuilt picture rails and drop-down cables provided so brackets and holes do not have to be drilled into the walls.
Entrance door can be locked from inside when small groups or evening groups are working.
no master alarm on the building
kitchen to include large refrigerator, stove/oven, plenty of storage
signage on the building
signage from the road entrance
an entrance foyer which could act as an overflow area for events, etc
free wifi
28 Central location with access to the Freeway, bus, trains and main roads.
29 Plenty of parking. Well lit at night with at least 2 accessible bays.
30 Accessible ramps, wide doors, toilet facilities (doubling as shower room for workers).
31 Male toilets - separate - not walk through.
32 More than 2 toilet cubicles for women.
33 Multiple exits to the building.
34 Building - north facing.
35 Variety of windows/louvres, all tinted.
36 Blinds/shutters to darken the work areas for visual presentations (Powerpoint, etc)
37 Abundant overhead lighting - 'daylight' globes
38 Abundant double powerpoints for workshops.
39 Airconditioning - heating and cooling.
40 Kitchen - workable flow / accessible / instantaneous hot water urn / benches / storage for crockery, cleaning.
41 Foyer with reception desk with shelving and storage.
42 Pin-up notice board.
43 A main hall which is flexible for meetings, functions and workshops.
44 Hall - quality pull-down screen for presentations and/or large TV screen.
45 Public address sound system.
46 Raised dais/stage area.
47 Smaller side rooms - offices, small group meetings.
48 Wet Studio
- large, thoughtfully laid out / accessible / workflow
- wide tables - ergonomic height for standing.
- easy clean flooring.
- double / triple toughts and taps/hoses.
- drying space inside and out. Drying courtyard - north facing.
- abundant power points and lighting.
- storage for equipment.
49
50 Outside area:
- protected/shaded seating/benches.
- drying courtyard/clothelines.
51 Furniture:
- mobile, fold-down tables.
- stacking chairs - comfortable and light to move.
- mobile pin-up and display boards / whiteboard
- hanging facilities/racks for display in main hall.
52 Storage:
- large open shelves for equipment. Common usage for all groups.
- lock-up store cupboards for each active art/craft groups.
- library shelving/shuttered or lock-up doors for groups with library.
53 Make venue flexible, adaptable and factor in room to grow and change as groups need.
54
55 Large (equivalent to two current tables) height adjustable table
Wishes
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Electrical Tagging

Electrical Tagging

wdt_ID UserID Group Name Item Description Tagged
UserID Group Name Item Description Tagged
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Nomination Form

ALEXANDER PARK CRAFT HOUSE INC

NOMINATION FORM

To be submitted by 27th May 2024

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APCH Committee Nomination Process

The APCH Committee is one of the best committees to which I have belonged. Everyone works well together and we get things done efficiently. Because Executive Committee members can only hold their role for x3 years maximum, at the upcoming AGM we will need to fill the roles of President, however I have agreed to serve another year provided we have a firm nomination no later than May 24. Please have a chat with anyone in your group that you think could undertake the role and provide them with the information about the role and skill requirements of the position. 

I believe all the other office holders are willing to continue in their current roles, but nominations for these positions would also be accepted.

Ensure that:

  • a member group actively chooses and nominates its representative, and nominations are not just from an individual member
  • nominations for any of the office bearers positions come actively from the member group and not just an individual.  
  • anyone who is nominated has been formally asked and agreed to the nomination.

Thanks,

Heather Morton

President

APCH Inc

APCH Committee Nomination Process

  • All office bearers and committee positions are declared Vacant.
  • See information below about roles and duties for all positions.
  • Each group is required to nominate a representative and is encouraged to nominate people for the office bearers’ roles as well. 
  • Without office bearers the committee cannot function, and this will impact all groups’ access to Alexander Park Craft House.

The process:

Submit nominations via this form or forward an email trail to the Secretary showing:

  • That the Nominee has been officially requested to represent the group and/or be nominated for one of the Committee roles, and
  • That the nominee has agreed to be nominated to represent the group, and/or be nominated for one of the Committee roles.
  • the nominees full name, mobile and email
  • the Group’s name and the name and role of the person initiating the emails

Each group/sub group requires a group representative

Nomination for APCH Office Bearers

Note: President cannot also be a Group Representative. Other Office Bearers may or may not be a Group Representative

Executive:

  • PRESIDENT
  • SECRETARY
  • TREASURER
  • BOOKING OFFICER

Other Office bearers

  • HOUSE OFFICER
  • SUPPLIES OFFICER
  • WEBSITE OFFICER

Role descriptions and skills requirements

President

Role

  • Leads the Committee
  • Manages business of meetings by consulting with the Secretary
  • Convenes and presides at Committee and General Meetings
  • Undertakes tasks as agreed with the committee to achieve the Association’s objectives
  • Represents the Committee while communicating with others.
  • Assists other committee members to administer the Association’s databases, websites, social media accounts, bank accounts etc

Skills

  • Leadership skills
  • Computer skills including email, word, excel etc, and some familiarity with administering databases, websites, social media accounts etc
  • Experience running meetings
  • Ability to work collaboratively with Committee and others outside the Association

Secretary

Role

  • Deals with the Association’s correspondence
  • Consults with the President regarding the business to be conducted at each committee meeting and general meeting
  • Prepares the notices required for meetings and for the business to be conducted at meetings
  • Keeps records of committee members
  • Maintains on behalf of the Association an up-to-date copy of the rules (constitution)
  • Ensures the safe custody of the books of the Association, other than the financial records, financial statements and financial reports
  • Maintains full and accurate minutes of committee meetings and general meetings;
  • Undertakes tasks as agreed with the committee to achieve the Association’s objectives

Skills

  • Computer skills including email, word, excel etc
  • Ability to draft agendas
  • Ability to prepare minutes
  • Ability to prepare email communications to committee members and member groups

Treasurer

Role

  • Responsible for managing the financial affairs of the Association
  • Prepares and sends quarterly invoices for venue bookings
  • Records and receipts income
  • Records and receipts payments, ensuring the Committee has agreed to all expenditure
  • Prepares financial reports for meetings including an annual report for the Annual General Meeting
  • Liaises with any auditor appointed by the committee
  • Ensures the safe custody of the financial records, financial statements and financial reports
  • Undertakes tasks as agreed with the committee to achieve the Association’s objectives

Skills

  • Computer skills including email, word, excel etc, but particularly Excel
  • Willingness to learn how to generate invoices from our member database
  • Ability to prepare financial reports for the Committee
  • Ability to prepare and provide all the necessary requirements of the auditor

Booking Officer

Role

  • Manages the database of member groups and bookings
  • Keeps an ongoing, accurate and up to date record of all the venue bookings
  • Responsible for keeping up to date records of the Association’s member groups, as required by the Act.
  • Responds to booking requests from groups and individuals in a timely manner
  • Informs the Secretary of any new members or resignations
  • Liaises with the treasurer to prepare the quarterly invoices

Skills

  • Computer skills including email, word, excel etc, but particularly Excel and some familiarity and competence with simple databases
  • Accuracy
  • Ability to work collaboratively with others

House Officer

Role

  • Manages the maintenance of the venue
  • Manages the Maintenance File, reports of issues and their amelioration
  • Liaises with our Maintenance person, or the City of Stirling (as appropriate) to fix issues
  • Manages the garden reticulation system
  • Liaises with the cleaner
  • Reports to the Committee

Skills

  • Computer skills including email, word,
  • Ability to work collaboratively with others

Supplies Officer

Role

  • Maintains the supplies of bathroom and cleaning products, light globes etc
  • Reports to the Committee

Skills

  • Computer skills including email, word,
  • Ability to work collaboratively with others

Website officer

Role

  • Maintains our website and social media accounts
  • Prepares electronic newsletter for member groups following each committee meeting
  • Liaises with the booking officer to manage our database
  • Responds to any queries generated by the website or the social media accounts in a timely manner
  • Reports to the Committee

Skills

  • Computer skills including website management using WordPress, and management of social media accounts
  • Ability to prepare an electronic newsletter
  • Ability to work collaboratively with others

Click Here for Nomination Form

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Regular Bookings

If the group wishes to change a regular booking please contact the APCH Booking Officer.

Regular Bookings

wdt_ID UserID Group Name Facility Start End Frequency Session Notes Last Updated
UserID Group Name Facility Start End Frequency Session Notes Last Updated
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Group People

How to use the tables

To edit the existing information please double click on the cell you wish to change.

To add a new record click New Entry – a popup will appear add your new record and click OK.

To delete an entire row – click in the row you wish to delete -then click delete. Confirm the deletion.

Group Executive

wdt_ID User ID Group Name Position Title Name Email Phone Last updated
User ID Group Name Position Title Name Email Phone Last updated
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Group Info

How to use the tables

To edit the existing information please double click on the cell you wish to change.

To add a new record click New Entry – a popup will appear add your new record and click OK.

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General Info

wdt_ID User ID Group Name Status No Members Incorp No ABN AGM Date Facebook Website Last Updated
User ID Group Name Status No Members Incorp No ABN AGM Date Facebook Website Last Updated

Insurance Details

wdt_ID User ID Group Name Insurance Company Policy No Expiry Date Last updated
User ID Group Name Insurance Company Policy No Expiry Date Last updated

Group, Sub Groups Relationships

wdt_ID User ID Group Name Related to
User ID Group Name Related to
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Key Register

The following Craft House keys have been allocated to your group. Your group is responsible for maintaining this register of key holders.

How to use the tables

To edit the existing information please double click on the cell you wish to change.

To add a new record click New Entry – a popup will appear add your new record and click OK.

To delete an entire row – click in the row you wish to delete -then click delete. Confirm the deletion.

Key Register

wdt_ID UserID Group Name Email Phone Key Number Key Type Last Updated Updated by
UserID Group Name Email Phone Key Number Key Type Last Updated Updated by